Vendors, Contracts & Data Transfers

 1 - GDPR assessment of processors and vendors 

Kada Data Protection (KDP) performs a comprehensive assessment of all third-party processors and vendors who handle personal data on behalf of the organisation. This evaluation goes beyond a simple checklist; it involves analysing contractual obligations, operational practices, technical security measures, and the overall compliance culture of each vendor. By understanding how external partners manage personal data, KDP ensures that the organisation can confidently rely on its third parties while minimising regulatory, operational, and reputational risk.

 2 - Drafting and review of Data Processing Agreements (DPA) 

KDP is responsible for drafting, reviewing, and negotiating Data Processing Agreements with processors. These agreements formalise the responsibilities, obligations, and liabilities of all parties, clearly defining data protection requirements, security standards, and reporting obligations. KDP ensures that DPAs are not only legally compliant but also practical, enforceable, and aligned with the organisation’s internal processes, providing a strong foundation for both day-to-day operations and regulatory audits.

 3 - Review of GDPR contractual clauses 

Beyond DPAs, KDP conducts a thorough review of all contractual clauses involving personal data, including supplier, partner, and service agreements. This ensures that GDPR obligations are consistently embedded across all contractual relationships, mitigating legal exposure and preventing inconsistencies that could create regulatory vulnerabilities. KDP also advises on the negotiation of new clauses to secure appropriate rights, responsibilities, and safeguards for the organisation.

 4 - Management of international data transfers 

For organisations operating across borders, KDP manages international data transfers in full compliance with GDPR requirements. This includes assessing mechanisms such as Standard Contractual Clauses, Binding Corporate Rules, and adequacy decisions, as well as evaluating local legal frameworks to ensure lawful data flows. By structuring transfers robustly, KDP helps prevent regulatory breaches, facilitates cross-border operations, and safeguards the organisation’s international reputation

 5 - Ongoing third-party compliance monitoring 

KDP provides continuous oversight of vendor compliance, ensuring that third-party partners remain aligned with GDPR obligations throughout the lifecycle of the relationship. This includes periodic reassessments, audit support, monitoring of corrective actions, and updates to contracts when regulations or operational risks evolve. By maintaining proactive control over third-party compliance, KDP ensures that the organisation’s external ecosystem remains secure, accountable, and fully defensible in case of regulatory inspection.